Why 'Free' Board Tools, email and Dropbox Are Your Most Expensive Mistake

Security is the Most Obvious Difference

Using email and Dropbox for board work entails a very high security risk. Documents are often sent unencrypted and stored on private accounts with varying security levels, making it nearly impossible to maintain full control over access. A dedicated board portal is built to protect sensitive information, with end-to-end encryption, secure authentication, and precise access management. The difference in security level is fundamental.

In a digital landscape full of threats, the "free" solution is an open door for intruders.

Auditability is Impossible in a Manual System

In a system based on email and Word documents, there is no consolidated, immutable log of the decision-making process. In a dispute, it is therefore extremely difficult to prove that the board has acted with due care. A board portal, by contrast, creates a complete and irrefutable audit trail, where the agenda, documents, resolutions, and signatures are linked together. This constitutes rock-solid legal evidence.

Without such a trail, the board is dangerously exposed.

"The real cost of 'free' lies in lost hours, increased risk, and the enormous costs of a security breach."

The Real Cost of "Free" is Hidden

The manual solution has no direct license fee, but the real costs are significant. They lie in the countless hours wasted on inefficient administration, the constant risk of working with the wrong version of a document, and the potentially catastrophic costs of a security breach or a liability case. A board portal has a predictable cost, but this is an investment in reduced risk and increased efficiency.

The true price of chaos only becomes visible after the damage is done.

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