Hassle free general assembly with 21st
21st is designed to improve company management. One of its main features is the shareholders' module, which allows you to easily keep a register of shareholders and conduct hassle-free general assembly meetings. By facilitating and accelerating administrative activities, 21st improves the quality of the decision-making processes in your company.
Our purpose is to make company governance hassle-free and let governing parties spend time on making good decisions and less on repetitive manual work. Since the board and the general assembly are part of the company governance, it is natural to manage both in the same context and tool. That is why we have extended 21st with a fully featured general assembly module.
With 21st, you can now maintain your shareholders' registry and use the meetings module to plan, invite, execute and sign general assembly meetings in a very straightforward and simple way. You don't need to start assembling the agenda from scratch, but rather select one of the onboard templates and adjust it to your needs. By using 21st for general assembly, you get well-documented general assembly meetings and decisions with minimum manual work.
The shareholders' registry
The first component of in the puzzle is the shareholders' registry, which allows you to keep all information about the company shareholders in one place.
After clicking on the 'Shareholders' tab, you can quickly check the list of people and companies that own shares in the company. Also, you can see who, by name and surname, will represent the shareholder at the general assembly. In this view, you also have information on how many shares and votes a given shareholder has.
Editing the information in the 'Shareholders' tab is straight forward. Clicking on the name of the shareholder opens a modal where you can change both the contact details and the number of shares and votes held by a given shareholder.
Notably - you can easily change the total number of shares and votes available in your company in the same view. What's more - information on whether all shares and votes are assigned to shareholders is immediately visible at the very top of the list of shareholders. This way, you can easily access all the information you need to manage your shareholders. This solution significantly reduces the effort required to obtain a complete picture of the company's ownership structure and the risk of making a mistake or entering data incorrectly.
Meeting agenda templates
An important benefit of managing the shareholder registry in 21st is that you can easilly organise general and extraordinary shareholder assemblies. The meeting module built into the 21st app provides an effortless way to organize such meetings. First of all - this module offers easy-to-use tools to set the date and place of the meeting and allows you to invite everyone interested automatically. Secondly, it removes the difficulties associated with constructing the correct agenda. With agenda templates covering the most common situations, you can effortlessly ensure that your stakeholder meeting goes smoothly and that all essential points are noticed.
Shareholders' assembly is easy as it never was.
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All templates are flexible and easy to modify, so if a scheduled meeting requires a specific agenda, adapting and modifying an existing template is an easy and quick solution.
The advantage of 21st is also that the application provides proper documentation of meetings and decisions. Of course, this applies to the agenda, but also to other documents necessary to conduct the meeting, i.e., reports, analyses, presentations, and so on.
Meeting minutes
A separate topic is the meeting minutes - here, too, the meeting module has a convenient solution. The meeting leader has a protocol template generated based on the previously approved agenda. All he has to do is change the protocol text for each case on an ongoing basis - of course, only if the content proposed by 21st needs modification.
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The ready protocol draft is sent to all persons obliged to sign it with a simple click of a button. Acceptance of the document's content and signature is also done by clicking the button and confirming the identity in the application - it is, therefore, a quick and straightforward procedure.
As you can see, the 21st app enables you to effortlessly maintain an up-to-date shareholder register and conduct shareholder meetings with minimal hassle and reduces repetitive manual work. Thanks to this, the quality of the decision-making process increases, directly translating into each company's success.